Posted in High School, Resources, Transcripts

Transcript Resource Page

It’s only the most important homeschool document you’ll ever create!  No pressure.

We have lots of free and paid resource recommendations below. One thing to be aware of, is that recording college credit on a high school transcript is a bit different than recording high school credit.

Families who have a lot of college credit often worry about how to record credit earned through dual enrollment, CLEP, or ACE.  Our families also want to be sure they are assigning the proper letter grades, calculating their GPA accurately, and not missing any key essentials.

Step 1: The Basic FAQs

  • Length?  1 page
  • Titles?  Keep them simple.
  • Fonts and colors?  Resist the urge.
  • + and – grades?   Only if you like doing extra math.
  • To weigh or not to weigh?  When in doubt, do it both ways.
  • 1 college course taken at a college with a grade = 1 high school credit.
  • Use subject names, not brand names (yes to Algebra 1, no to Saxon)
  • Test scores (PSAT, SAT, ACT, CLEP, AP, etc.) shouldn’t appear on a transcript per FERPA privacy guidelines.
  • Remember that the transcript is only one part of the application!

Step 2: Get a Template

  • Use a “by calendar” or “by year” format instead of a “by subject” format. While some colleges may permit you to use a “by subject” format, others will ask you to rewrite it. On the other hand, no college will ever ask you to rewrite a “by calendar” into a “by subject” format.
  • The “How To Homeschool” website allows you to create a pdf document that can then be printed or saved on your computer.  The only downside is that your info isn’t saved. Transcript template
  • Home School Legal Defense Association has a wonderful section about transcripts on their website. Some of it is public, and some requires a membership, but you can also purchase a transcript template from their site.  HSLDA Transcript Resource Page
  • Want the BEST template? Build one yourself! The problem with buying or downloading templates (even free ones) is that their formatting doesn’t usually allow you to edit or make changes you need. In Jennifer’s workshop, we’ll go from blank paper to full template in 30 minutes. It’s open to anyone with or without computer skills. (free) Build it Now!

Step 3: Calculate GPA

  • The easiest GPA calculator is Back2College   SUPER easy to use, totally free, but it is really just a calculator.  It uses the standard 4.0 (unweighted) grading scale.
  • The easiest GPA calculator for weighted GPA  GPA Calculator (note, the credits for that calculator have to be at least 1.0 or higher)
  • GPA calculator for your phone

Step 4: Attend the HS4CC Transcript Writing Class

“I was VERY anxious about transcripts before this workshop. My mind is now totally at ease on this topic, not an easy task for a Type A personality. Best workshop I’ve taken as a mom of a soon to be high schooler who has already taken a few high school level classes in Junior high. I walked away with more than an understanding of transcripts and the template to create them, but also what I needed to be saving for college applications as my son will take college level classes offered in co-op for college credit next year.”

“Having attended the April session, I can say it was well worth the time and money for the class. My son is an 8th grader and high school is looming. I’m now at peace with this task. I’ve made my template and have the high school classes he’s already taken filled out. Getting this knowledge and creating the transcript was a huge weight off my shoulder. It gave be real anxiety and now I say bring it. I’m ready and prepared. Thank you!!!!”

May 18, 20223:00pm – 6:00pm ESTSOLD OUT
April 18, 20223:00pm – 6:00pm ESTSOLD OUT
March 18, 20223:00pm – 6:00pm ESTSOLD OUT
January 14, 20223:00pm – 6:00pm ESTSOLD OUT
October 6, 20213:00pm – 6:00pm ESTSOLD OUT
August 30, 20213:00pm – 6:00pm ESTSOLD OUT
July 27, 20213:00pm – 6:00pm ESTSOLD OUT
June 23, 20213:00pm – 6:00pm ESTSOLD OUT

This special 2- 1/2 -hour class is offered several times per year (see schedule above), and taught by Jennifer Cook-DeRosa on Zoom. It’s the best way to get a deep and thorough understanding of building the best transcript for your homeschool teen – especially when it includes both high school and college credit. Class lasts for 2- 1/2 to 3 hours including a short break and concludes with a Q&A period. Each registered participant will receive a recording of the entire class, the slide deck/teaching packet, and an invitation to email their transcript for a private review. Space is always limited, classes always sell out. $40.

Course Outline

  • What is a transcript? What is it not?
  • Homeschool record keeping
  • Sending transcripts to college
  • Where does a transcript come from?
  • What to put on the transcript, and what to leave off
  • Why unique transcripts make a poor impression
  • What goes in the header and footer
  • How to enter courses on any template
  • Weighted Honors GPA / College GPA / AP GPA
  • Unweighted GPA
  • How to use a GPA calculator
  • What counts as 1 high school credit? (5 methods to use)
  • What makes dual enrollment different?
  • Using blending homeschool & DE courses for credit
  • Converting dual enrollment into high school credit
  • When and how to round with good judgement
  • Recording dual enrollment on a homeschool transcript
  • Recording credit by exam (CLEP, DSST, AP, UExcel, TECEP, ACTFL)
  • Recording ACE credit (Sophia, Studycom, Straighterline, Saylor, etc.)
  • Recording continuing education / adult education courses
  • Recording remedial courses
  • Writing course titles
  • Writing course descriptions
  • Case Studies (examine several real examples of homeschool and college curriculum and see how it is properly recorded on a high school transcript)

Step 5: Join our HS4CC Transcript Writing Support Facebook Group!

I’m here to help – do you need a transcript review?

Whether you’re in a hurry, there isn’t a transcript class being offered when you need it, or you want a second set of eyes- I’m happy to do a personal review & edit of your transcript via email. The cost for a review & edit is $40. ( I do not write transcripts from scratch) Email me to start the process.

Other Questions about Transcripts

Listing courses in progress / placeholders

High school graduation requirements are not admissions requirements

Know the difference between remedial, regular, honors, AP, or DE

Size and Type of Font for our Transcript

Common Transcript Questions about ASU’s UL Program

Is it important to add in the weighted GPA with the unweighted GPA on the transcripts?


Recording HS Credit Earned Before 9th Grade


Site Owner, Homeschooling for College Credit