This afternoon I answered a request from a dual enrollment advisor requesting that my son’s and my personal cell phone numbers be “added to your transcript” before submission. This is a big “NO” and something you should be aware of asap.
Your student’s transcript is their official academic record. It isn’t an application, portfolio, or other bundle of documents- it’s their “forever” record that lives on forever after they’ve graduated high school. An official academic record should include demographic information for your student, but including a personal cell phone number or personal email address is beyond what is standard protocol.
Yes, a college can ask for your student’s email address, cell phone number, gender, favorite color, etc…. but if you choose to provide that info, you can put it on an addendum. I
If you are the school administrator under your state’s homeschooling law, you are the creator of their academic record. It is you, not the recipient, that determines what goes on that record. It is standard for a high school transcript to include the following:
- Student’s name
- Student’s birth date
- Student’s address
- Home school name
- Home school address
- Home school chief administrator’s name, signature & date of signature
- Expected date of graduation
- Academic years (ie. 2021-2022, 2022-2023, etc.)
- Subject names and grades (numerical or letter) for each complete academic year
- Subject names for current academic year
- Each subject’s earned credit hours
- Academic year credit hours
- Total credit hours
- Unweighted / weighted academic year GPA
- Unweighted cumulative GPA
- Grading scale
If your student’s dual enrollment provider is asking for information beyond these standards, you may be experiencing homeschool discrimination or bias. In short, the college may not respect the legal authority you have over creating your teen’s academic record. Homeschool Legal Defense Association can provide legal guidance about your obligation to comply.